Missing student policy and procedures

The Savannah College of Art and Design takes student safety very seriously. To this end, the following policy and procedure has been developed in order to assist in locating SCAD student(s) living in on-campus, university-provided housing (residential students), who, based on the facts and circumstances known to SCAD, are determined to be missing. This policy is intended to comply with Section 488 of the Higher Education Act of 2008.

Most missing person reports in the university environment result from a student changing his or her routine without informing roommates or friends of the change. Anyone who believes a residential student to be missing should report his or her concern to SCAD security, the student services office or residence life and housing to initiate a Report of a Potential Missing Person. SCAD will act on each RPMP as set forth in the general procedures below, including an immediate investigation once a student has been determined to be missing for 24 hours.

Depending on the circumstances presented to SCAD officials, parents of a missing student may be notified. However, if the missing student is under the age of 18 and is not an emancipated individual, SCAD will notify the student’s parent or legal guardian immediately after determining that the student has been missing for more than 24 hours.

At the beginning of each academic year, residential students are asked to provide, on a voluntary basis, emergency contact information in the event a student is reported missing while enrolled at SCAD. Emergency contact information is only accessible by authorized campus officials and law enforcement officers in the course of a missing person investigation.

This emergency information is maintained within Banner and is to be updated at least once per year. Students should log on to MySCAD > My Info tab >My Personal Info channel > “Update Emergency Information” link.

General Procedure:
The SCAD official receiving the RPMP collects and documents the following information at the time of the report:

  • The name and relationship of the person making the report
  • The date, time and location the missing student was last seen
  • The general routine or habits of the suspected missing student (e.g., visiting friends who live off campus, working away from campus), including any recent changes in behavior or demeanor
  • The missing student’s cell phone number (if known by the reporter)

The SCAD official receiving the RPMP contacts the dean of students in order to update him or her on the situation and to receive additional consultation.

Upon receipt of an RPMP, SCAD may use any or all of the following resources to assist in locating the student.

  • Call and text the student’s cell phone and call any other numbers on record
  • Go to the student’s residence hall room
  • Send the student an email
  • Talk to the student’s RA, roommate, and floor mates to see if anyone can confirm the missing student’s whereabouts or confirm the date, time and location the student was last seen
  • Secure a current student ID photo or other photo of the student from a friend
  • Check locations mentioned by the parties above, as well as other areas commonly frequented by students such as library, residence hall lounges, Student Center, Club SCAD, etc. A SCAD official may be asked to assist in order to expedite the search process.
  • Contact or call any other on-campus or off-campus friends or contacts that are made known. This could include checking a student’s social networking sites such as Facebook, Twitter, Foursquare or Instagram.
  • Ascertain the student’s car make, model and license plate number. A member of SCAD security will also check SCAD parking lots for the presence of the student’s vehicle.
  • SCAD IT staff may be asked to obtain logs in order to determine the last login or access of the SCAD network or SCAD email.

If a student who is the subject of a RPMP is determined to be missing for 24 hours based on the information gathered by SCAD following this protocol, SCAD will:

  • Notify the missing student’s identified emergency contact
  • Notify a student’s parent or guardian if the student is under 18
  • Notify the appropriate law enforcement officials in the event no contact information is supplied

In addition, following consultation with the dean of students (or designee), SCAD staff may contact the local police to report the information.

Note: If in the course of gathering information as described above, foul play is evident or strongly indicated, the police may be contacted immediately.